Project Co-ordinator - Brothers & Sisters Project (Temporary)
The closing date for completed applications for this post is 9am on Friday 10 May 2024, and it is anticipated interviews will take place on Wednesday 22 May 2024.
This is a temporary position to December 2025.
Hours: 37 per week
Salary: £36,863 - £39,812 (SCP 35 - SCP 38)
JOB DESCRIPTION:
To co-ordinate the design and delivery of the Brothers and Sisters project within agreed timescale, budget and as per brief. This will include working with the Service Development Manager, Residential Care (SDM) and other internal and external stakeholders in the delivery of the project, including reporting to relevant stakeholders, ensuring all requirements are in place to deliver a viable ongoing service beyond the initial 18-month timescale.
Provide all aspects of project co-ordination, liaison and administration related to this initiative. Work with the SDM to oversee the effective planning, implementation and delivery of this project within timeline, budgets and other resources. This will include working with internal and external colleagues and agencies as required to ensure all aspects are progressed to completion.
Effective communication, liaison, task delegation and skills identification are key requirements and you will be required to prepare reports on progress and identify any risks/barriers to be addressed which may impact successful outcomes.
Supporting the SDM to ensure this project becomes a sustainable service offer to local authorities and other stakeholders in 2025 is vital.
In consultation with the SDM, oversee specific elements of the project progressing actions as required:
- Within the identified project group, outline project plan, staffing, resources, budget, timeline and other appropriate information
- In consultation with the SDM, design a suite of documents which will meet all needs of the project
- Recruit, train and manage volunteers involved in delivery of the project, including necessary risk assessments
- Ensure regular communication and updates with project team members and others involved in project progression to completion
- As required, hold others to account to ensure task completion and take remedial action to ensure there are no barriers to completion of identified milestones
- Ensure all relevant project information, data and documents are kept up to date and shared as required
- Work with Finance colleagues to ensure we are operating within policy and budget, and provide realistic future costings and projections
- Lead identified project team on a day to day basis allocating and monitoring work
In consultation with relevant managers, ensure appropriate risks are identified and mitigations put in place:
- Identify and report on any risks and mitigations associated with the development, implementation and ongoing delivery of the project
- Capture all information in relevant reports and documentation in consultation with the relevant manager and/or external stakeholder
- Ensure all aspects of the project are compliant with legislation and policy around Safeguarding, Health and Safety and other relevant frameworks
Provide project progress reports and presentations as required both internally/externally:
- Create and present project outlines and reports as required
- Provide project updates and reports to SDM, CEO and SLMT as required
- Support the SDM in the preparation of interim evaluation reports for the CORRA Foundation and an end of project evaluation report as per contract requirements
Support the SDM in embedding this work into our core service offer:
- Work with the SDM in planning on embedding this work into our core service offer applying lessons learned during the timeline of the project
Support the recruitment and induction of volunteers:
- Work alongside external stakeholders to recruit, induct, train and support a team of volunteers who will provide day to day delivery
- Ensure that Rossie’s policies on Volunteering and Safer Recruitment are followed
Coordinate all resources including volunteers to ensure smooth running of operations on a day to day basis:
- Management of referrals from external partners, including relevant risk assessment and matching processes
- Coordination of volunteers to ensure families’ experiences of the project are positive
- Collate and provide feedback to volunteers, maximising use of their skills and experience for the benefit of children, young people and their families
Provide reports as required on all aspects of the project:
- Liaise with SDM to ensure all reports are completed in time and to a high standard
- Ensure collection of relevant data to inform reports and that these are presented in manner consistent with audience
Please note this job description is to provide a clear and concise statement of the main tasks and activities of the post, and it is not intended as an exhaustive list of every aspect of the post holder's duties. All the above duties will be carried out in line with Rossie policies and procedures.
PERSON SPECIFICATION:
Qualifications (Essential):
- Qualification in relevant discipline e.g. care, education, health, technical, business or related subject
Qualifications (Desirable):
- Project Management
Experience (Essential):
- Successfully delivering projects within timelines
- Providing advice and guidance on policies and procedures in working environment
- Working collaboratively with staff at all levels
- Proven experience of working successfully with external stakeholders
- Creating and communicating plans
- Arranging and facilitating project plans and reviews
- Evaluating and measuring outcomes and coordination of, and support for a staff team
Experience (Desirable):
- Working within a residential or similar setting
Knowledge (Essential):
- Project and outcome delivery
- Meeting structures
- Developing plans and implementing reviews
Knowledge (Desirable):
- Professional meeting structures
- Systems, data analysis, recording and reporting
Skills (Essential):
- Proficient in relevant IT packages (e.g. Microsoft)
- Effective presentation and delivery skills
- Excellent organisational and planning skills
- Excellent verbal and written communication skills
- Ability to motivate and drive projects forward
Qualities (Essential):
- Integrity/honesty
- Accuracy and attention to detail
- Ability to work under pressure to strict time lines
- Resilient and motivated
- Ability to adapt, reflect and refocus
- Ability to multitask
- Successfully respond to challenge
Full Clean Driving Licence (Essential).
Montrose
About Rossie Young People's Trust
Rossie is a multidisciplinary organisation which aims to help vulnerable children and young people prepare for independent living. We provide accommodation, bespoke care and individualised education, ensuring all areas of our young people’s health are being met. We have been caring for boys, aged 10-18, since 1857 and boys and girls, aged 10-18 since 1984. We are committed to helping our young people in care build strategies to cope with their past, while they prepare for their future. We deliver all our services in a safe and nurturing environment where our young people can grow, develop and thrive, at their own pace.
Project Co-ordinator - Brothers & Sisters Project (Temporary)
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