Hours: Based on the needs of the service, the Casual Administrator may be asked to support during Monday to Friday, 9am to 5pm.

Salary: £14.63 per hour.

JOB DESCRIPTION:

To provide administrative support within the Management Support Team (MST) (Administration section) as and when required and as directed by the Team Manager, Management Support (TMMS). 

Meeting administration inclusive of minuting and transcribing:

• Attend, note take and transcribe minutes of numerous meetings inclusive of personnel meetings and young people meetings (note taking is by hand or on occasion via audio/recording tools)

Archiving support:

• Archiving young people’s documentation in line with GDPR principles
• Maintaining other archiving systems in line with GDPR principles

Subject Access request support:

• Retrieval and preparation of subject access requests

General administration support as required:

• Personnel filing and scanning
• Ensure outgoing mail procedures are followed accurately and timeously, when required
• Use and maintenance of all office machinery as required, including photocopier/scanner, laminator, binder etc.
• Any other administrative tasks as directed by TMMS

Please note this job description is to provide a clear and concise statement of the main tasks and activities of the post, and it is not intended as an exhaustive list of every aspect of the post holder's duties.  All the above duties will be carried out in line with Rossie policies and procedures. 

PERSON SPECIFICATION:

Knowledge Base (Essential):

• Microsoft Office packages

Qualifications (Desirable):

• Relevant qualification in Administration/Secretarial Studies

 Experience (Essential):

• Minute taking
• Arranging and attending meetings
• Working within an office environment

Skills (Essential):

• Organisational skills
• Maintaining filing systems
• Appropriate record keeping
• Effective oral and written communication skills
• Accuracy and attention to detail

Skills (Desirable):

• Setting up and maintaining recording systems
• Dealing with confidential information appropriately
• Understanding of GDPR principles in the workplace

Qualities (Essential):

• Work on own initiative as well as ability to work effectively as part of a team
• Honesty and reliability
• Ability to multi-task
• Self-motivated

Full Clean Driving Licence - Essential